HIPAA Compliance Notice

Effective Date: January 1, 2022
Last Reviewed: February 18, 2025 North Idaho Ketamine

Protecting Your Health Information
At North Idaho Ketamine & TMS (“we,” “us,” “our”), we take your privacy seriously. We use HIPAA-compliant software and practices to safeguard your protected health information (PHI). Our commitment is to keep your data secure while ensuring effective, seamless communication—balancing ease of service with strong privacy protections. North Idaho Ketamine

How We May Use and Share Your Information
We limit the use and disclosure of your health information to the following categories, in full compliance with HIPAA regulations:

Treatment: To provide, coordinate, or manage your care, including sharing with other healthcare providers for services such as prescription or testing.
Payment: To bill you—or your insurance—for the services we provide.
Healthcare Operations: To support our operations, including staff education, quality improvement, and business functions.
Health Information Exchange (HIE): As permitted by law, to facilitate timely, efficient care coordination. North Idaho Ketamine

Additional Disclosures Without Your Authorization
We may also disclose your PHI without your explicit consent under circumstances allowed by law, including but not limited to:

To inform you about treatment alternatives and services.
For disaster relief to notify your family.
When required by law (e.g., reporting, public health, or law enforcement).
To prevent serious threats to health or safety.
To coroners, military authorities, organ donation organizations, or government agencies as authorized.
To business associates—such as billing or software vendors—under contractual safeguards.
To support persons involved in your care, unless you object. North Idaho Ketamine

Your Rights
Under HIPAA, you have the following rights regarding your protected health information:

Access and Copy: Request to view or receive copies of your medical and billing records.
Amendment: Ask to correct or add to your records.
Accounting of Disclosures: Request a list of disclosures made in the past six years (excluding those for treatment, payment, operations, or direct to you).
Request Restrictions: Ask to limit how we use or disclose your PHI.
Confidential Communications: Specify how or where you wish to be contacted.
Breach Notification: Receive notice if your PHI has been improperly accessed or disclosed.
Paper Copy: Obtain a paper version of this notice at any time. North Idaho Ketamine

Future Updates
We reserve the right to modify this notice. Any updates will become effective for both existing and new records. The most current version will always be available on our website and can be requested in writing. North Idaho Ketamine

Our Team and Scope
This notice applies to all services at North Idaho Ketamine & TMS, including all staff, trainees, volunteers, and healthcare professionals affiliated with our organization. If someone legally represents you (e.g., guardian or parent of a minor), we will honor your privacy rights through them.